Microsoft Office allows the users to encrypt their Office documents and PDF files and restricts document access unless the user has the password. The encryption feature is in-built with all Office 2010 applications such as Excel, word, and PowerPoint. Securing data is a multi-tier process and protecting documents with passwords is an essential grass root level step to keep the data secure. Most of the Microsoft Office versions such as Office 365, Office 2016, Office 2013, Office 2010, and Office 2007 have password protection features. To know more about Office setup, go to Office.com/Setup or Office.com/myaccount.
STEPS TO PASSWORD PROTECT A WORD DOCUMENT
Double click on the Word document which you wish to protect with a password.
Wait for the document to open.
If the document is yet to be created then click on Microsoft Word and go to Blank Document. Create the document and then continue to next step.
In the upper left hand side of the window, locate the File tab and click on it.
From the options given in the left hand side of the window, locate the Info tab and click on it.
Click on Protect Document. It will have a lock icon towards the right side of the page. Wait for the drop down menu to come.
Click on Encrypt with a password.
In the new window, type in the password which you want t use for the document and enter it in the password text box in the window.
In the pop up window, click on Ok.
Confirm your password by typing it again. Click on OK.
STEPS TO PASSWORD PROTECT A POWERPOINT DOCUMENT
Open the PowerPoint presentation that you wish to protect by adding a password.
Click on the File menu.
Go to Info and you will be able to see the PowerPoint Backstage view.
Go to Protect Presentation options and click on Encrypt with Password.
The Encrypt Document Dialog box will appear on the screen.
Enter the suitable password for the document.
Click on OK in order to encrypt the presentation.
Below Permissions, there will be a Protect Presentation button which will get changed. This will indicate that the PowerPoint presentation is now encrypted.
When you reopen the presentation, you will be asked to enter a password to verify the user. If you want to edit the presentation then enter the password.
STEPS TO PASSWORD PROTECT AN EXCEL SPREADSHEET
Open the Excel document which you want to encrypt.
Click on the Reviews tab which is on the top left side of the window.
Below the changes group, you will notice Protect Workbook and Protect Sheet.
Click on Protect sheet.
In the dialog box which will come, enable the options in the bottom pane which permit the users to perform actions.
Type in a password to protect your document.
Click on OK.
If any user tries to access your spreadsheet without the password, a preventive message will pop-up on the screen.
If you have recently purchased Microsoft Office then for activation of Office setup visit www.Office.com/Setup.
